Xrecruiter Global Privacy Policy

1. Introduction

Xrecruiter Pty Ltd (ABN: 30 646 559 391) and its affiliates ("Xrecruiter", "we", "us", or "our") are committed to protecting the personal information of our clients, partners, employees, and contractors. This Global Privacy Policy outlines how we collect, use, disclose, and safeguard personal information across our operations in Australia, New Zealand, and the United States and complies with the privacy obligations under applicable data protection laws. By interacting with us, including through our website, platform, or services, you agree to the terms of this Privacy Policy.

2. Scope of This Policy

This policy applies to:

• Individuals who use our services (clients, prospective clients)
• Partners and contractors engaging with us through our platform
• Our employees, prospective employees, and job applicants

It applies to all personal information collected by us through our websites, mobile applications, platform, communications, recruitment processes, and offline interactions.

3. What Personal Information We Collect

Depending on the nature of our relationship with you, the types of personal information we collect may include:

‍
Clients and Partners:

• Name, contact details, ABN/NZBN or Employer ID (US)
• Employment and business details
• Bank account and payment details
• Credit history or commercial creditworthiness
• Communications and interactions with Xrecruiter
• Information from credit reporting bodies

‍

Employees and Candidates:

• Contact details, date of birth, and tax file numbers
• Resumes, employment history, and qualifications
• Reference and background check information
• Work eligibility and visa status
• Health or sensitive information where required for employment compliance (with consent)

4. How We Collect Your Information

We collect your personal information directly from you when you:

• Register or interact with our platform
• Submit applications or business documents
• Contact us via phone, email, or online
• Engage in contractual or employment relationships
  ‍

We may also collect information indirectly:

• From credit reporting bodies and other credit providers
• From publicly available sources (e.g., ASIC, LinkedIn)
• Through cookies and analytics when you use our website

5. Use of Personal Information

We use personal information for purposes including:

• Providing recruitment and labour hire services
• Conducting background checks, identity verification, and credit assessments
• Managing payroll, superannuation, insurance, and tax compliance
• Marketing our services and sending service communications
• Improving and maintaining our platform and services
• Meeting legal and regulatory obligations

Where required by law or necessary for our legitimate interests, we may conduct credit checks on clients and partners. We may use your personal information to assess your credit worthiness and to share information with other credit providers to manage credit risk and recover debts.

6. Disclosure of Personal Information

We may disclose your personal information:

• To our related companies and trusted third-party service providers (e.g., payroll processors, credit agencies, insurers, legal and tax advisors)
• To credit reporting bodies and other credit providers (where applicable)
• To regulators, government agencies, or courts as required by law
• To potential buyers or investors in the event of a business transaction (with safeguards)

Disclosures may occur across borders, especially to service providers located in Australia, New Zealand, the United States, and other countries in which we operate.

7. Cross-Border Data Transfers

Where personal information is transferred outside the country in which it was collected, we ensure:

• Adequate safeguards are in place (such as contractual clauses)
• The receiving jurisdiction has comparable privacy protections (in the case of NZ/AU)
• Compliance with international transfer laws (e.g., under the CCPA, FCRA, and Privacy
  Act 2020)

By providing your information, you consent to such international data transfers where legally permitted.

8. Your Rights and Choices

Depending on your location, you may have the right to:

• Access and correct your personal information
• Request deletion or restriction of use
• Object to certain types of processing (e.g., direct marketing)
• Lodge a complaint with a privacy regulator
• Request a copy of the data we hold in a portable format (US/CA/NZ specific)

To exercise these rights, contact us at accounts@xrecruiter.io

9. Data Security

We maintain administrative, technical, and physical safeguards to protect your personal information from misuse, interference, loss, unauthorised access, modification, or disclosure. These include:

• Encryption
• Secure data storage
• Role-based access controls
• Periodic security reviews

10. Data Retention

We retain personal information only as long as necessary to:

• Fulfil the purpose for which it was collected
• Comply with legal and regulatory obligations
• Resolve disputes and enforce agreements

After that, data is securely deleted or de-identified.

11. Credit Reporting Disclosure (AU/NZ/US Specific)

We may collect, use, and disclose credit-related information (including credit reports and repayment history) to:

• Assess your application for commercial credit
• Manage your accounts and recover overdue payments
• Exchange information with other credit providers
  Credit information is handled in compliance with:
• Australian Privacy (Credit Reporting) Code 2014 (Cth)
• New Zealand Credit Reporting Privacy Code 2020
• Fair Credit Reporting Act (FCRA) and CCPA in applicable US jurisdictions

You have the right to request a copy of your credit-related information and to correct any inaccuracies.

12. Children’s Privacy

Our services are not directed at individuals under the age of 16. We do not knowingly collect personal data from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. The most recent version will be published on our website and noted by the “Last Updated” date. Significant changes will be communicated where required by law.

14. Contact Us

If you have any questions or wish to exercise your privacy rights, contact X-recruiter at accounts@xrecruiter.io
For Australian matters, contact the Office of the Australian Information Commissioner
(OAIC).
For NZ, contact the Office of the Privacy Commissioner.
For US, consult your state Attorney General’s office or the Federal Trade Commission.

‍